AV Instructions: ETB 223: Difference between revisions

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AV Instructions: ETB 223
== Overview ==
General guidelines:
[[File:ETB-223-TV-Overview.png|center|frameless|471x471px]]


General guidelines:
== Turning On ==
There are 2 options for turning the TV on:


1. Beelink Mini PC (small black box)
# Press the power button on the front control panel (shown below).
# Point the TV remote at the screen and press the power button. Remote shown to left


2. Behringer Xenyx 302USB Mixer
[[File:ETB-223-TV-Buttons.png|center|frameless|357x357px]]


3. Sennheiser Microphone
== Main Page ==
[[File:ETB-223-Smart-TV-Main-Page.png|center|frameless|360x360px]]


4. Display Screen connected to the wall
== Presenting ==
=== Using AirSync ===
AirSync is a way to cast your computer/phones screen to the SmartTV over the internet


5. Keyboard and Mouse connected to the Mini PC
# Turn on the board following instructions in the Overview section. When the board turns on you will be on the login screen; select “Continue As Guest”. This will bring you to the home page. At the center of the screen there will be a row of apps; click on the AirSync app (shown on page 3).
# The AirSync app will show a display code and one-time-password which changes every 30 seconds.
# On the computer you want to cast to the screen, open a web browser and go to airsync.net and enter the display code and one-time-password
# When step 3 is completed a pop-up will appear on the TV asking if you would like to accept the screen share. Select “Accept”.
# When step 4 is completed a pop-up will appear in your browser (see below). This pop-up allows you to choose to share a window, a web browser tab, or the whole screen. A selection must be made to be able to click the share button. Making a selection involves selecting the type (window, tab, screen) AND one of the options of that type, even if there is only one option of that type. The option will become highlighted by a blue border and the share button will turn blue.


6. Cables used: HDMI (for output of the screen), XLR (microphone to mixer), keyboard and mouse (connected to Mini PC), and power cords
[[File:ETB-223-AirSync.png|center|frameless|627x627px]]
Important - On the TV shelf, the XLR microphone set is linked to the Behringer Xenyx 302USB Mixer highlighted in red and the Mixer is attached to the Beelink Mini PC highlighted in yellow:


Important - On the TV shelf, the XLR microphone set is linked to the Behringer Xenyx 302USB Mixer highlighted in red and the Mixer is attached to the Beelink Mini PC highlighted in yellow:
=== Using USB-C ===


[[File:AV Sound.png|frameless|652x652px]]
# Turn on the board following instructions in the Overview section. When the board turns on you will be on the login screen; select “Continue As Guest”.
# Locate the UBS-C cable on the carriage under the TV. Insert into your laptop USB-C port.
# The TV may automatically switch to displaying your laptop screen when the USB-C cable is connected. However, if it does not, then press the “Input” button on the remote (shown on page 3). This will bring up a menu in the center of the TV screen. Use the arrow keys to navigate through the input sources to the USB-C input source (see image below). The USB-C input source icon should be colored dark grey, if it is colored light gray as shown below then the TV is not receiving input from USB-C.


The pop-up input menu:
[[File:ETB-223-Smart-TV-Input-Selection.png|center|frameless|610x610px]]


1. The AV system area is to the left of the entrance area (opposite to the window area at the other aide of the room).
=== Using HDMI ===


[[File:Room ETB 223 .png|frameless|403x403px]]  [[File:ETB 223.png|frameless|401x401px]] 
# Follow the instructions for USB-C, but use the HDMI cable and HDMI input shown in the image above.


== Conference Calls ==


2. This room currently has limited sound capabilities - you may need to bring your own speaker
# Connect a laptop to the TV via USB-C. Follow the instructions for presenting via USB-C. The USB-C connection to the TV allows use of the Webcam & Mic array that sits above the TV which is also connected to the TV.
# Open the conference call app of your choice. Ensure that the microphone and webcam are set to “ViewSonic VB-CAM-201 Concam”. Zoom example shown below after step 4
# The Cam/Mic array that sits above the TV can pick up voices all around the table. However, if desired, there is a wired 360 microphone in the carriage under the TV. This can be moved to the center of the table, ideally equidistant from all participants.
# The Cam/Mic array has a remote (shown below) which can control some of it’s features. The remote has buttons to mute the microphone, turn off video, turn off sound, zoom in/out, and adjust volume. Additionally, there are arrows on a wheel, these can be used to adjust the view of the camera, panning up/down/left/right


3. Please return the provided HDMI and audio cables neatly to the desk (do NOT let it drop to the floor)
[[File:ETB-223_Zoom_Audio_Video_Selection.png|center|frameless|749x749px]]
[[File:ETB-223_Conference_Call_Remote_Control.png|center|frameless|752x752px]]


[[File:Speaker-Mic.png|frameless|975x975px]]
== White Board ==


4. The remote works for both projectors - you need to point the remote directly at the projector of interest (you may need to walk to the center of the room)
# Turn on the board following instructions in the Overview section. When the board turns on you will be on the login screen; select “Continue As Guest”. This will bring you to the home page.
 
# On the home page tap on the myViewBoard app. This is shown and identified on page 3 as the White board app.
 
# When the white board app opens it a pop-up appears that asks if you want to login to a cloud service. This is not required; the pop-up can be closed by touching the X in the upper right corner.
 
# Pens for use with the whiteboard can be found in the carriage under the TV.
5. Please bring your own adapter if your device does not have an HDMI output port as well as computer (if needed).
 
 
 
6. Left-click and right-click refer to the default right-handed mouse configuration - reverse them if applicable
 
 
1. Ensure you are logged in
 
 
2. Ensure the projector is on
 
 
a. Use the touchscreen to turn on the projector
 
[[File:Touchscreen.png|frameless]]
 
b. Use the remote to manually turn on/off the projector (The remote works for both of the projectors, so you need to point remote directly at the projector of interest - you may need to walk to the center of the room)
 
 
 
[[File:Remote ETB 223.png|frameless]]
 
 
 
 
3. Ensure that the projector is selecting the correct input
 
a. Use the screen to change the monitor that the projector is copying
 
 
 
[[File:Screen ETB 223.png|frameless|755x755px]]
 
b. Use the remote to select input 5 (DIGITAL LINK)
4. Visuals: Ensure the computer is outputting its image properly
 
4. Visuals: Ensure the computer is outputting its image properly
 
a. Ensure the HDMI cable is securely connected between the Mini PC and the display screen.
 
b. On the display screen, select the correct HDMI input source (usually done via the remote or buttons on the screen) to show the Mini PC output.
 
 
Using the provided computer, if you do not hear any sound:
 
5. Sound:
 
Ensure the computer/screen’s sound is on and turned up, and selected properly
 
a. Plug the Sennheiser microphone into the XLR input on the Behringer mixer.
 
b. Connect the mixer to the Mini PC using the USB cable (this allows the audio to be routed to or from the PC).
 
c. Use speakers or any audio output device to monitor the sound by connecting them to the "Phones" output on the mixer.
 
Using your own computer, if you do not see any image on the screen:
 
6. Ensure your device is properly plugged in
 
a. Ensure the cable and adapter (if applicable) is(/are) properly plugged in - remove and replug (ensure correct orientation)
7. Configure Audio on the Mini PC and Mixer:
 
7. Configure Audio on the Mini PC and Mixer:
 
a. On the Mini PC:
 
Open Sound Settings (right-click the speaker icon on the taskbar).
 
Set the Behringer 302USB as the default input device (for the microphone) and output device (for sound playback).
 
b. Adjust Mixer Settings:
 
Gain Knob (MIC): Tune it up slightly to ensure the microphone picks up sound without distortion.
 
Main Mix: Adjust this slider to control the overall audio volume going to the Mini PC or speakers.
 
Clip Light: Avoid overloading the input; if the red "Clip" light flashes, tune down the gain.

Latest revision as of 16:20, 12 November 2025

Overview

Turning On

There are 2 options for turning the TV on:

  1. Press the power button on the front control panel (shown below).
  2. Point the TV remote at the screen and press the power button. Remote shown to left

Main Page

Presenting

Using AirSync

AirSync is a way to cast your computer/phones screen to the SmartTV over the internet

  1. Turn on the board following instructions in the Overview section. When the board turns on you will be on the login screen; select “Continue As Guest”. This will bring you to the home page. At the center of the screen there will be a row of apps; click on the AirSync app (shown on page 3).
  2. The AirSync app will show a display code and one-time-password which changes every 30 seconds.
  3. On the computer you want to cast to the screen, open a web browser and go to airsync.net and enter the display code and one-time-password
  4. When step 3 is completed a pop-up will appear on the TV asking if you would like to accept the screen share. Select “Accept”.
  5. When step 4 is completed a pop-up will appear in your browser (see below). This pop-up allows you to choose to share a window, a web browser tab, or the whole screen. A selection must be made to be able to click the share button. Making a selection involves selecting the type (window, tab, screen) AND one of the options of that type, even if there is only one option of that type. The option will become highlighted by a blue border and the share button will turn blue.

Using USB-C

  1. Turn on the board following instructions in the Overview section. When the board turns on you will be on the login screen; select “Continue As Guest”.
  2. Locate the UBS-C cable on the carriage under the TV. Insert into your laptop USB-C port.
  3. The TV may automatically switch to displaying your laptop screen when the USB-C cable is connected. However, if it does not, then press the “Input” button on the remote (shown on page 3). This will bring up a menu in the center of the TV screen. Use the arrow keys to navigate through the input sources to the USB-C input source (see image below). The USB-C input source icon should be colored dark grey, if it is colored light gray as shown below then the TV is not receiving input from USB-C.

The pop-up input menu:

Using HDMI

  1. Follow the instructions for USB-C, but use the HDMI cable and HDMI input shown in the image above.

Conference Calls

  1. Connect a laptop to the TV via USB-C. Follow the instructions for presenting via USB-C. The USB-C connection to the TV allows use of the Webcam & Mic array that sits above the TV which is also connected to the TV.
  2. Open the conference call app of your choice. Ensure that the microphone and webcam are set to “ViewSonic VB-CAM-201 Concam”. Zoom example shown below after step 4
  3. The Cam/Mic array that sits above the TV can pick up voices all around the table. However, if desired, there is a wired 360 microphone in the carriage under the TV. This can be moved to the center of the table, ideally equidistant from all participants.
  4. The Cam/Mic array has a remote (shown below) which can control some of it’s features. The remote has buttons to mute the microphone, turn off video, turn off sound, zoom in/out, and adjust volume. Additionally, there are arrows on a wheel, these can be used to adjust the view of the camera, panning up/down/left/right

White Board

  1. Turn on the board following instructions in the Overview section. When the board turns on you will be on the login screen; select “Continue As Guest”. This will bring you to the home page.
  2. On the home page tap on the myViewBoard app. This is shown and identified on page 3 as the White board app.
  3. When the white board app opens it a pop-up appears that asks if you want to login to a cloud service. This is not required; the pop-up can be closed by touching the X in the upper right corner.
  4. Pens for use with the whiteboard can be found in the carriage under the TV.
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